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Keeping Accounting Records UK

Keeping Accounting Records UK

Record keeping can be pretty hectic because another year also means another accounting period. Because of this, financial and accounting records must be kept with due diligence not only by the accountants but also by the company secretaries.

Since records keeping can be an administrative burden, it tends to even lead to paying penalties if a business does not maintain the original documents such as business and accounting records required for this purpose.

This narrative outline may help you determine what accounting records the company has to keep for the long term and which are unnecessary.

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How Long Does It Take To Keep Financial Records?

UK businesses are required to keep invoices for six consecutive years immediately following their issuance. It is also essential to keep in mind that keeping important business records such as the financial records shall be aligned with the regulatory guidelines.

The same applies when sending a supplier’s sales invoice to the customer and buying an invoice from a supplier because these are considered cash receipts and proof of money received and amounts paid.

Keeping these adequate accounting records may require you lengthier than the prescribed six years, and there should be no regret since you can provide sufficient financial information for the next financial year or so.

HMRC Requirements

The Company law requirements on recordkeeping are mainly intended to assist company directors in meeting yearly accounting obligations that must also accompany the distribution of the accounts to the company’s shareholders and filings with Company House.

The Internal Revenue Service requires that all taxpayers demonstrate that their tax liability is accurately calculated; this includes corporations and other limited partnership firms. For businesses failing a required record, HMRC can slap civil penalties of a maximum of £3,000.

Individuals and Partnerships

The requirements for small business operations can be as same those of a corporation. The accounting information they have to maintain is the same, but they must keep the same records if they wish to keep other forms of tax returns, such as dividend vouchers or interest accounts.

On the other hand, documents are shared among partners in partnership agreements accounting. The partner appointed must manage the partnership’s tax records, including Company tax returns, tax payments, and taxable expenses records. It is also crucial for VAT registered businesses to keep VAT records and a VAT account that specifies the VAT exempt items bought for disclosure.


The employer should record the payroll to support the amount paid to personnel. This will also include: It’s wise for your company to retain other records that can be incorporated into your payroll, including employment determinations and adherence to national minimum wages. Payroll records must be kept three years after the tax year they are related.

Importance of Keeping Records

Your Limited Liability Partnership must have several records about it, including legal documents and registered records about its operation.

It should include accounting and financial information to file taxes and make payments. It can be difficult if you hire an accountant for bookkeeping or taxes.

13 Frequently Asked Questions

Since there are a lot of questions that an individual or an accounting professional may have in their mind, here are the top frequently asked questions that every user may utilise in keeping their business records more convenient:

How long does it take to keep a business statement in the UK?

UK-based businesses that have been run as individuals and partnership bank statements are to be retained until the 30th of December.

The records remain a requirement on a 2020 tax return submitted by that authority. The limited company’s records will be kept at least 6 years after its establishment date.

How long should I keep my business records?

Keeping records for limited companies will be permitted for six years. Some documents must last for at least 10 years; a list of the statutory documents.

In the event that you are working independently, it is highly suggested that you keep an accurate record to find what suits best for your business.

How many years of tax records should you keep?

Keep your taxes in your records for the last year of the first tax payment, whichever occurs first. Upon filing, you are entitled to claim your refund.

It may be helpful to keep the records of your losses if they have been incurred due to your unsecured debts.

How long do businesses need to keep financial records?

For small businesses, digital copies are highly required and suggested because generally, the Internal Revenue Service recommends storing financial information for a single or three years. Some documents may require more time to be stored.

This document is necessary to file an audit or file a governmental audit.

Can HMRC go back more than 20 years?

Upon suspicion of suspicion, the HMRC is investigating further. It is possible to investigate taxes evasion for up to 20 years.

Often a judicial investigation can take six years and sometimes even 4 years when alleged tax fraud occurs.

How long does the IRS require me to keep business records?

Tax return documents are required for seven years after a return is filed. Depending on how many credits a taxpayer can receive from their tax returns, auditors may also be asked to change their tax returns.

How many years of business records should I keep?

Usually, lawyers, accounting firms, or bookkeeping firms maintain the original document for 3-5 years, but the optimal is 6 years.

A tax audit, suit, and potential case must have seven years before the case can be defended.

How long do you have to keep records for HMRC?

Duration in which records are maintained. If you retain records after your 31st January tax return, you must keep them on file. HMRC will examine your tax returns for taxation purposes.

How long do UK companies have to keep financial records?

Documents must stay at least 6 years at the end of a financial period if records are kept during a period that spans three to six segments of the same company.

How long should companies keep accounting records?

Generally, though, it is advised for you to keep all your financial records for up to 6 years.

How long should accounting records be kept?

The general rule of thumb is to keep your tax returns for at least 6 years.

How long should an accountant keep client records in the UK?

A record of the company’s accounts payable is typically held for six consecutive years.

What documents need to be kept for 7 years?

Keep 3 to 7 YEARS – knowing that the rule of thumb is to keep all documents that verify information on your income tax returns for three to seven years.

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