Last updated: February 2026
Who We Are
BW Accounting Solutions (“we”, “us”, “our”) is committed to protecting your personal data. Our website is located at https://bwaccountingsolutions.co.uk/
What Data We Collect
We may collect the following personal information when you use our website or contact us:
- Contact details – name, email address, phone number
- Business information – company name, VAT number, financial details relevant to your enquiry
- Technical data – IP address, browser type, pages visited, time spent on site
- Communication data – emails, enquiry forms, and any correspondence
How We Use Your Data
We use your data to:
- Respond to your enquiries and provide accounting services
- Send you relevant information about our services (with your consent)
- Comply with legal and regulatory obligations (including HMRC requirements)
- Improve our website and user experience
Legal bases: Contractual necessity, legitimate interests, legal obligation, and consent.
Data Sharing
We do not sell your personal data. We may share it with:
- Our accountancy software providers (e.g. Xero, QuickBooks, Sage)
- HMRC and other regulatory bodies where legally required
- IT service providers who help us operate our business
- Professional advisors (under strict confidentiality)
Data Retention
We retain personal and financial data for a minimum of 6 years in line with HMRC requirements and UK tax law. After this period, data is securely deleted.
Your Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion (“right to be forgotten”)
- Object to or restrict processing
- Data portability
- Withdraw consent at any time
To exercise any right, please use the contact form on our website. You also have the right to lodge a complaint with the ICO at ico.org.uk.
Data Security
We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or disclosure.
Cookie Policy
What Are Cookies?
Cookies are small text files placed on your device when you visit our website. They help us understand how visitors use the site and improve your experience.
Cookies We Use
| Cookie Type | Purpose | Duration |
|---|---|---|
| Essential | Required for the website to function (e.g. security, form submissions) | Session |
| Analytics | Help us understand how visitors navigate the site (e.g. Google Analytics) | Up to 2 years |
| Functional | Remember your preferences | Up to 1 year |
Managing Cookies
You can control cookies through your browser settings. Please note that disabling certain cookies may affect website functionality. For more information on managing cookies, visit allaboutcookies.org.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to review their policies.
Changes to This Policy
We may update this policy from time to time. The latest version will always be available on this page.
Contact Us
BW Accounting Solutions 🌐 https://bwaccountingsolutions.co.uk/